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A Letter to faculty members, staff, and students From President Huey-Jen Jenny Su

A Letter to faculty members, staff, and students

2020. Feb. 27


Dear colleagues, students and staff


Since the Lunar New Year vacation, we have all experienced the impact of COVID-19 in our different capacities as well as roles. I would like to express again my gratitude for your selfless sacrifice and dedication to the common good, which have enabled us to carry out our contingency plan in a proper order and a precise manner even during the New Year holidays. As of February 23, it had been a full month since the NCKU hospital initiated the morning meetings which have been held nonstop every day ever since. It is with the invaluable help from all of you that we are to start the new semester.


Nevertheless, the development of the epidemic remains treacherous, especially when over two hundred thousand students, thousands of staff and faculty members and numerous visitors are to appear on the campus all at the same time, making it all the more critical for us all to work together to build the most solid line of defense ever. In addition to the epidemic control measures directly carried out by school-level units, your participation in safeguarding the big family we all are part of is even more valuable. In particular, your support for and cooperation in the following disease prevention measures are especially appreciated.


  1. Building access control:
    1. For colleges and departments, please initiate 24-hour building access control (using ID cards for the access control system currently in use) and ask the building users to swipe their ID cards for entry and exit during the whole epidemic control period. With fire safety ensured, moreover, leave only 1 to 2 entrances for building access.
    2. Take and record building users' body temperature at the access control point on a daily basis. "Body temperature normal" stickers issued by the Office of Academic Affairs may be used for easier identification.
    3. For visitors, do require the visitee(s) to escort the visitors in their entry and exit and to fill out their visiting record and the online health questionnaire.
    4. In case of open- or semi-open buildings, the administrative units in charge are required to come up with specific management regulations for the epidemic prevention period.
  2. Teaching Log

  3. For access to non-classroom spaces such as teachers' offices, labs, conference rooms, or community offices, please keep a detailed record of the time and date of the people in and out of the space.
  4. For each hour of a class, keep a record of the attendance. This can be done by the instructor him-/herself, the TA, or a student assigned and thru the use of classroom access control system, the sign-in system of digital learning platforms, roll calling, or pictures taken and uploaded to the Moodle. Keep the record for at least a month.

  5. Please ensure the enforcement of epidemic prevention measures for exchange students, international students, and visitors from countries or areas classified as either one of the three levels of travel notice after border entry.
  6. The same applies to the teachers, staff, and students of R.O.C. nationality who have just returned from countries considered as risky at the various levels of epidemic spread by the Central Epidemic Command Center.
  7. (Border) Entry control
  8. Department supervisors, administrators, and teachers are requested to fortify the care networks for their advisees, keeping an eye on their attendance and providing timely assistance and responses to minimize possible impact.
  9. Students are also requested to demonstrate their friendship for one another by reaching out to those in need, acts that would both protect one's own health and exemplify a citizen's social value.
  10. Health education: Teachers, staff, and students are encouraged to visit the NCKU COVID-19 Platform at https://app.pers.ncku.edu.tw/ncov_web/ where, in addition to constantly updated epidemic info, columns of health education and epidemic prevention related info for international students are also provided.
  11. Care network
  12. Contingency plans for teaching: Contingent on the epidemic development, the Office of the Academic Affairs have come up with the principles and scope for class cancellation or various ways of alternative teaching to accommodate students’ learning needs. (http://acad.ncku.edu.tw/app/index.php?Lang=en)

It is conceivable that, with the new semester just around the corner, the execution of and compliance with the epidemic control measures certainly will add to the already heavy burden on our hard-working colleagues and students. Our shared hope for a safe campus free of worries or concerns, however, will make the efforts all worthwhile. And I believe, we have the ability to make the best preparation and the faith to take up the greatest challenge! This is a promise made by a professional and responsible university!

Stay safe and healthy!


Yours truly,

President Dr. Huey-Jen Jenny Su


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